The app can be installed via the monday.com App Marketplace. Simply search for File Publisher.
Depending on the chosen action, the required columns vary. Below is a list of the key columns for each action:
Category | Automation Name | Required Columns |
Generate individual links | Publish files in files column and store public url(s) in public urls | Files column: File Public urls: Long text |
Generate individual links | Publish files in files column and store public url(s) in public urls which are password protected by password | Files column: File Public urls: Long text Password: Long text or Text |
Generate individual links | Publish files in files column and store public url(s) in public urls which expire at expiry date | Files column: File Public urls: Long text Expiry date: Date |
Generate individual links | Publish files in files column and store public url(s) in public urls which are password protected by password and expire at expiry date | Files column: File Public urls: Long text Password: Long text or Text Expiry Date: Date |
Generate grouped links | Publish files in files column and store public urls grouping multiple files into the same url | Files column: File Public urls: Link |
Generate grouped links | Publish files in files column and store public urls in public urls grouping multiple files into the same url with password | Files column: File Public urls: Link Password: Long text or Text |
Generate grouped links | Publish files in files column and store public url in public urls which expires at expiry date and groups multiple files into the same url | Files column: File Public urls: Link Expiry date: Date |
Generate grouped links | Publish files in files column and store public url in public urls which expires at expiry date and is password protected with password grouping multiple files into the same url | Files column: File Public urls: Link Expiry Date: Date Password: Long text or Text |
Delete links | Delete published urls for files in files column and clear public urls | Files column: File Public urls: Long text or Link |
Please note, that if you are using an automation which has secondary fields (i.e., a password or an expiry date), if these fields are left blank, that specific restriction won't be in effect. For example, if the password field is empty, the file(s) will be freely available. The same goes for the expiry date - if no expiry date is set, the file(s) won't expire.
Now that your board structure is ready to go, lets generate links using a pre-made automation template.
Click on Automate in the top right corner
Go to Templates and search for File Publisher
Click on File Publisher and select the template you'd like to use by clicking Use template
This will then direct you to the recipe builder.
Note, before this page you may have to authenticate File Publisher to access certain areas of your account. Once this is approved, you'll be redirected back to this page.
On this page all the columns in grey need to be populated with the columns on your board. Both the first and second fields should be the same files column where you'll be uploading assets to. This will allow the automation to trigger whenever an asset is added or removed from the column.
When all the fields are filled out, click Add to Board in the bottom right of your screen.
That's it! You're automation has now been setup and is ready to use in your board.
Custom automations can also be used if the trigger of the templates doesn't work for your use case. For example, if you would prefer to manually press a button or only generate the links when a status changes, you can achieve this by using a custom automation.
To do this, navigate to the Automations page like before, and select Board automations in the top tab instead of Templates (see the last image above for reference).
From here, click Add new automation. This will then allow you to create a custom trigger (for example on button click). Then search for File Publisher in the actions section to see the available File Publisher actions.
In addition to uploaded files, monday workdocs can also be added to the files column and published through File Publisher!
To add a workdoc, click inside the files column and select Doc.
You then have 3 options:
Please note, connecting to an existing Doc is only supported if you are using an automation that doesn't group files into a single url.
Currently, File Publisher supports previews for the following file extensions. If a preview isn't available for your file, you'll be able to download the file instead.
Current supported file formats:
Have a file format you'd like preview support for? Let us know!
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